Location: Innovation IEG > Management Innovation > Flow Management Innovation


Flow Management Innovation

Shortening Time for Daily Operation and Final Settlement of Each Module of SAP
 
Project: shortening time for daily operation and final settlement of each module of SAP

1 Instruction: Define Phase:

1.1 Purpose: to confirm core process and key customers: to find main core process most greatly needing proceeding or improvement through collecting the consensus of managerial level on core process

1.2 Execution Steps:




 Enterprise vision  Generation of enterprise strategy, establishment of performance KPI  Selection of special scheme and confirmation of feasibility of special schemes  Customer confirmation
 Defect definition  Operational definition  Critical to quality  Voice of the customers
 Measurement Index + Project Scope + Project Objective and Goal  
   Confirmation of definition, scope and responsible person  Process map

 Phase  Purpose  Applied tool  Benefit
Define  A. Confirmation of project CTQs
 B. Establishment of consensus from project team
 C. Define process map
R1 Sheet and Chart,
VOC tool: (investigation, focus group, interview), R1 Sheet and Chart, high-level process map on the basis of SIPOC

A. Write preliminary problem statement
B. Evaluate project scope
C. Establish goal statement
选择项目小组与定义角色.
D. Select project team and define roles




Appraising project priority through comparison with accounting department KPI and 6σkey factors, and it is “shortening time for daily operation and final settlement of each module of SAP” with highest scores, and thus being confirmed as the project plan
Raising information publicity speed
Shortening verification and signature process of expenditure receipt

Optimizing GR/IR tracing system

Shortening time for daily operation and final settlement of each module of SAP

Setting new product accounting process and expenditure receipt rejection process

Reducing number of payout request invoice and expenditure receipt of supplier


Problem Description

For final settlement, it is 23.94 hours when monthly reporting, while 29.13 hours when quarterly reporting, and the time is too long

Final settlement at the beginning of each month

1. Accounting department shall get off work at least after 21:30 at 1st workday each month, and shall work overtime for averagely over 4 hours each month

2. Accounting department sends statement to BU Head time point after final statement is completed each month

Monthly reporting 16 hours→23.94 hours, 7.94 hours delayed

Quarterly reporting 24 hours→29.13 hours, 5.13 hours delayed

1. Front-end unit and accounting department waste time to check and correct errors of accounts

2. Accounting department has insufficient time to make cost variance analysis

3. Influencing profit conditions of BU Head in KPI report and making comparison on change of gain and loss of each term

External: turnover date for payment and receipt by supplier and customer

Internal: front-end operation department needs to change current operation mode




Define improvement opportunity and goal
Pareto Diagram

Cumulative percent of y11, y12, y21 and y22 has reached 79.1%, thus being listed in the project scope
Time for collection operation
Time for monthly balance of inventory
Time for payment operation
Time for cost posting
Time for management, sales and research accrued posting
Accounting ? and analysis time
Percent
Cumulative percent


2 Measure Analysis: Measure Phase:

2.1 Purpose: the method by which training personnel measures current situation after project is selected, and be able to understand the meaning represented by measured current situation.

2.2 Execution Steps:



 
 

Phase

Purpose

Applied tool

Benefit
Measure
 

A. Variation of perfect trace performance
 B. 设定优先级并集中资源.
B. Setting priority and centralizing resources

C. Best improvement strategy:

E. Measure system:

R2 Chart Pareto Diagram, Causes-Effects Diagram, Process map, causal analysis tools, measure system analysis, process capability analysis

To help students be able to more efficiently use less money, time and few materials etc. when measuring and tracing inferred resource consumed by product and service
 


Determine current value flow of key critical path

Detailed step analysis

VA or NVA is listed from detailed process step of y21 accrued cost posting operation, mark the problems and wastes, and find opportunity for QUICK WIN, and immediately take action.
1、Presentation of current situation
2、Analysis process
Process steps Problem analysis Waste/problem category Obvious improvement immediately after plan execution Executive Duration
Accrued cost operation
Meter-reading number last day Freshman transfer Error of input unit of quantity Error of conversion Waste of correction  Establishing SOPFactory service
Checking quantity and confirming unit price with manufacturer Manufacturer faxes invoice amount for current month Accounting time is delayed because of retirement of manufacturer
Materials and equipment
SAP expenditure Time taken is long in case of many materials received Waste of movement Change current method: single material received, make adjustment at end of term Factory service/materials and equipment
Delivery of expenditure receipt Verification and signature are not complete because of absence of supervisor Waste of wait
Posting first, and completing verification and signature before payment Materials and equipment/accounting





Determine current value flow of key critical path
Macro process map of task categories
Operation of monthly balance of y22 inventory   Leading unit

It takes 4.5hrs for material counting, being the longest as key critical path

Finished product/semi-finished product inventory counting  Finished product warehouse  Raw material issue  Semi-finished product inventory

 material counting   Each manufacturing unit   Physical counting  Providing counting data

SAP account counting  Storage and transport group  Semi-finished product Flake material receipt  Comparing with SAP inventory data

SAP account checking   Each manufacturing unit  SAP inventory checking  Statement printing

Completion of monthly reporting   Storage and transport group  Flake semi-finished product   Notification of resuming operation


3 Analysis Phase

3.3.1 Purpose: to analyze what the possible variation is, i.e. what the factor possibly impacting result is, and control the impact factor after understanding.

3.2 Execution Steps:




Phase

Purpose

Applied tool

Benefit
Analysis
A. To understand all information, and trace the causal relationship between caused or predictive error and process delay

R3 Chart, confidence interval, failure model effectiveness analysis, mean verification confidence interval, failure model effectiveness analysis, mean verification

To strengthen abilities and best skills of students on “removing error and improving process benefits
 



Process Balance and Waste Analysis
Bar Chart of y11 Payment Operation

It is shown in Bar Chart of y11 Payment Operation that expenditure amount is excessively centralized at last week
Chart of Expenditure Receipt Amount
Expenditure Receipt Amount
Data period: 2011/12



Process Balance and Waste Analysis

Analysis Chart of Main Effect of y12 Collection Operation

Data collection: to obtain HSBC49 and SCB59 collection operation (data period: April 18, 2012-May 14, 2012)

Data value
HSBC_1的ParetoPareto Diagram of receiver HSCB_1
Beyond standard value
Percent
Cumulative percent



Process Balance and Waste Analysis

Fishbone Analysis Diagram of y21 accrued cost posting operation

Controllable factor, immediately improving

Factory service department receives materials    Operation of expenditure receipt purchase

Damage of flowmeter    Delay of meter reading time

Expenditure receipt of multiple materials received, long  time

Concurrent operation of expenditure receipt due to too much accumulation
Failure of cooperative operation due to holiday met
Great amount of expenditure receipt
Price is calculated again when exceeding contract quantity
Great amount of expenditure receipt
Other procedures for monthly reporting generate problems
Information of supplier
Posting by accountant


Uncontrollable  Difficultly controllable   Controllable


y22库寸作业:时间价值分析
y22 Inventory operation: time value analysis
y22库存月结时间-时间价值图(改善前)
Time for monthly balance of y22 inventory-time value chart (before improvement)
完成时间Time of completion
成品仓缴库Finished product warehouse inventory
MPRO盘点 MPRO counting
MFI3/4盘点 MFI3/4 counting
MAM盘点 MAM counting
MBAG盘点 MBAG counting
帐目调整 Account adjustment
等待的浪费(改善非加值时间)Waste of wait (improving non-value-added time)
非加值时间 Non-value-added time
加值时间 Value-added time
资料期间:2011/06-2012/05
Data period: June 2011- May 2012
4 Improve改善阶段
4 Improve Phase
4.1目的 : 改善于分析中找出的影响因子,使结果不受其干扰,于变异减少的情况下控制结果使成效显着彻底改善现况。
4.1 Purpose: to improve impact factors found in analysis, thus making result away from its interference, and control the result under the condition that variation reduces to make the effect observably and thoroughly improve current situation.
4.2执行步骤 :
4.2 Execution Steps:


阶段
Phase
目的
Purpose
运用工具
Applied tool
效益
Benefit
Improve
 
A. 学员从广泛的思考实际的问题, 为改善于分析中找出的影响因子
A. Students widely think on actual problems to improve impact factors found in analysis
R4 Chart 甘特图, 实验设计法、全部因子多变量分析、多变量分析及ANOVA
R4 Chart Gantt chart, design of experiment, multivariate analysis of all factors, multivariate analysis and ANOVA
在这流程做些特定的改变可以反制哪些肇因, 使结果不受其干扰,于变异减少的情况下控制结果使成效显着彻底改善现况。Which causal factors will be countered through making special change on the process to make the result away from its interference, and control the result under the condition that variation reduces to make the effect observably and thoroughly improve the conditions.
 



缩短SAP各模块日常作业及决算时间
Shortening time for daily operation and final settlement of each module of SAP
Y11
开支单付款作业
y11 expenditure receipt payment operation
科目错误
Error of subject
增加提醒功能
Increasing reminding function
提出IT需要单,
增加SAP提醒功能
Presenting IT demand form, increasing SAP reminding function
过度集中月底请款
Excessively centralized payout request at the end of month
付款月结日避开月底
Date of monthly balance for payment is kept away from the end of month
付款月结日提前至当月25号
Date of monthly settlement for payment is advanced to 25th in current month
Y12
收款作业
y12 collection operation
收款作业日间太长
Long time for collection operation
1. 实施虚拟账号
1. Implementing virtual account number
2. CSR实时通知冲账明细
2. CSR informs of details for counter-balance accounts timely
1. HSBC 提供美金虚拟账号
1. HSBC provides USD virtual account number
2. 向IT申请相关账号通知窗体
2. Applying to IT for notification window of relevant account number
3. CSR调整工作优先级
3. CSR adjusts work priority





寻求IT协助修改SAP增加请购单
科目指派提醒功能
Expecting IT to give assistance in modifying SAP to increase the function of assignment reminding for subjects in purchase requisition
IT建议改以另写请购单检核报表的方式来减低对SAP的冲击
It is suggested by IT to reduce impact on SAP in the manner of separately preparing purchase requisition checking statement through modification
完成设定每周二SAP自动寄报表给检核人员
Finishing setting that SAP automatically sends statement to checking personnel each Tuesday
告知各厂厂务检核报表的使用方式以及检核到错误该如何修正
Informing each factory service department of use pattern of checking statement and ways to correct errors after being found





设计新流程Design of New Process
Y11付款作业:月结提前至25号截止
y11 Payment Operation: monthly balance is advanced to 25th day
2012/5/10
召集会议:付款频率调整倡导
Calling a meeting: advocacy of adjustment of payment frequency
2012/6/15
召集会议:付款频率调整之实施后检讨;增加主管签核提醒措施
Calling a meeting: review after implementation of adjustment of payment frequency; increasing reminding measure for supervisor’s approval
2012/07
试行验收
Trial acceptance




设计新流程Design of New Process
y12收款作业时间 Time of y12 collection operation
旧流程
Old process
银行
通知入账明细
Bank informs details of account entry by FAX/email
CSR确认
Confirmation of CSR on Payer/Order/Amount
会计冲账
Counter-balance account
入网络银行(渣订)查询入账明细
CSR (PP) enters into internet bank (Standard Chartered Bank) to query details of account entry
Confirmation of CSR (PP) on Payer/Order/Amount 会计冲账
Counter-balance account
制表通知相关单位
Preparing statement to inform relevant units
Confirmation of CSR on Payer/Order/Amount 会计冲账
Counter-balance account
新增流程
Newly increased process
货款直接入  虚拟账号
Loan is directly entering into virtual account number of payer
  会计冲账
Counter-balance account
提供美金虚拟账户Providing USD virtual account





设计新流程Design of New Process
y22库存作业:改善措施执行成果
y22 Inventory operation: improving measure execution result
y22月结完成时间Completion time for y22 monthly balance
平均完成时间Average completion time
月结日期Date of monthly balance
y22库存月结盘点SOP
y22 inventory monthly balance counting SOP
Time Operation Owner
08:00-10:30 完成成品缴库及半成品调整
Completing finished product inventory and semi-finished product adjustment
Logistic/warehouse
08:00-10:30 完成MAM/MFI3/MFI4/MBAG物料盘点
Completing MAM/MFI3/MFI4/MBAG materials counting
Finishing/PCMA/bagging
08:00-12:00 完成MPRO物料盘点
Completing MPRO material counting
Process
10:30-12:00 完成MAM/MFI3/MFI4/MBAG账目调整
Completing MAM/MFI3/MFI4/MBAG account adjustment
Logistic
12:30-14:00 完成MPRO账目调整
Completing MPRO account adjustment
Logistic
14:00-14:50 完成所有账目与报表核对
Completing verification of all accounts and statements
All
14:50-15:00 完成Flake半成品倒收,完成结账
Completing Flake semi-finished product 倒收 and settlement
Logistic


设计新流程Design of New Process
y22库存作业:改善措施执行成果
y22 Inventory operation: improving measure execution result
y22库存月结时间-时间价值图(改善后)
Time for monthly balance of y22 inventory-time value diagram (after improvement)
截止时间(后)Closing time (after) 截止时间(前)Closing time (before)
成品仓缴库Finished product warehouse inventory    休息Rest
MPRO盘点 MPRO counting
MFI3/4盘点 MFI3/4 counting
MAM盘点 MAM counting  提前Ahead of time
MBAG盘点 MBAG counting 帐目调整Account adjustment
非加值时间Non-value-added time  加值时间 Value-added time
资料期间:2012/06~2012/07
Data period: June 2012~July 2012


y改善成效Result of Little y Improvement
y11开支单付款作业 y11 expenditure receipt payment operation
y12收款作业 y12 collection operation
y21应计成本过账作业 y21 accrued cost posting operation
y22库存作业 y22 inventory operation


大Y项目成果Big Y Project Achievement
项目执行前月结平均23.94HRS→2012/7月月结12HRS
Average 23.94HRS under monthly balance before project execution→12HRS under monthly balance in July 2012
资料搜集 月结 报表分析
Data collection   Monthly balance   Statement analysis
资料搜集 月结 报表分析 减少了
Data collection   Monthly balance   Statement analysis     Reducing by
5Control 控制阶段
5 Control Phase
5.1目的 : 于变异减少的情况下控制结果并学习能使结果成效维持的方法,与项目所有权的移交。
5.1 Purpose: to control result and learn the methods by which the result effect can be maintained under the condition that variation reduces, transfer of project ownership
5.2执行步骤 :
5.2 Execution Steps:


阶段
Phase
目的
Purpose
运用工具
Applied tool
效益
Benefit
Control
 
A. 新的知识和数据显示有更好的操作流程方法.学员将所学的交给process owner , 定确定所有员工都会使用这样的方法。
A. It is shown through new knowledge and data that there are better operation process methods. Students hand over what they have learnt to process owner, and confirm that all staffs can use such methods
R5 Chart检查表, 散布图,  失效模式, 防错装置
R5 Chart check sheet, scatter diagram, failure mode, error proofing device
将变异减少的情况下控制结果并学习能使结果成效维持的方法,与项目所有权的移交。
To control result and learn the methods by which result effect can be maintained under the condition that variation reduces, and transfer of project ownership


Control phase:
客户声音拉动整体流程
The Entire Process Driven by Customer Voice
控制计划:针对流程进行控制维持项目效益
Control Plan:Control and keep project benefits in view of process
流程步骤
Process steps
流程控制项目
Process Control Items
输出或输入
Output or Input
规格要求
Specification Requirements
测量方法
Measurement Methods
频率
Frequency
执行者
Executors
矫正措施
控制方式
Correction Measures
Control Mode
Y标准作业程序:SOP
排定并公告月度进度
Y Standard Operation Process: SOP
Make and announce monthly schedule
月结各项工作执行完成时间点
The deadline of implementation of various monthly-ended works
输入及输出
Input and output
月报:12小时
季报:20小时
Monthly Reporting: 12h
Quarterly Reporting: 20h
决算报表呈报各事业部主管时点
The deadline of submitting the final accounting statements to the supervisor of all business units
每月
Monthly
会计人员
Accountant
OB52 开关抛帐时点
Starting and ending time of accounting output
目视化管理,即时通报异常状况,建立开账通知单并追踪未达标项目
Visual management, instantly report abnormal conditions, make a Notice of Making out Bill and trace disqualified items
y1第1阶段搜集
y1 1st phase collection
开始进行月结前完成准备工作
Complete the preparatory work before making monthly settlement
输入
Input
 
y11付款作业
y11 payment
分散供应商出账频率,确保截止点资料都已处理
Decentralize the suppliers’ frequency of entering an item of expenditure in the accounts, and ensure all data are have been settled before the deadline.
输入
Input
每月25日为截止日
The deadline is each 25th day of every month.
每月最后1工作日完成过账
Posting of account shall be made on the last work day of each month.
每月
Monthly
请款人员
会计人员
Payout request personnel
Accountant
ZMMP
004MB5SMR11FBL1N
已采购,未收料异常检查已(未)收料,未(已)请款检查预付货款/GR/IR清查及结清清单供应商的账款异动
Purchasing has been made. Abnormal checking of materials not received; materials have been (not) received. Payout request has not (been) made. Payment in advance/GR/IR checking and settlement list; abnormal accounts of supplier.
y12收款作业
y12 collection
即时冲销客户收款,确保款项汇入均已处理
Instantly write off the collections from customers, and ensure all inward remittances have been settled.
输入
Input
即时冲销客户收款。结账日当天,汇入银行次1工作日中午前入账
Instantly write off the collections from customers.  The money remitted to the bank on the closing day shall be recorded into the account before the noon of next work day.
银行调节表【客户已汇公司未入项】为0
[Unrecorded items of collections from customers] of bank reconciliation are 0.
每月
Monthly
客服人员
会计人员
Service personnel
Accountant
FBL5N S_ALR_87012178 客户的账款异动催款明细
Pressing for payment of customer account abnormalities
其他搜集工作
Other collections
完整搜集月结所需交易咨询
Transaction information necessary for completely collection of monthly balance
输入
Input
在月结第1工作日15:00完成
Finish before 15:00 of the 1st work day of monthly settlement
月结进度追踪表
Monthly schedule trace table
每月
Monthly
进度排各单位同仁
Colleague of all units on schedule
依排定进度执行
Carry out on schedule
 



Customer Voice Driving the Entire Process Driven by Customer Voice
Control Plan (Cont.)
Process Steps Process Control Items Output or Input Specification Requirements Measurement Methods Frequency Executors Control Mode Correction Measures
y2 2nd phase processing Make a monthly balance for various computation Input  
y21 cost posting operation Main costs have been entered into account book. Input The end of each month is the deadline. Finish at 15:00 on the 1st workday of monthly balance Each month Payout request personnel, accountant ZMMPoo4
MB5S
MR11
FBL1N
Purchasing has been made. Abnormal checking of materials not received; materials have been (not) received. Payout request has not (been) made. Payment in advance/GR/IR checking and settlement list; abnormal accounts of supplier
y22 inventory monthly balance operation Correct record of inventory for abnormal condition in the same month Input Authenticity and correctness of inventory at the date of balance sheet Check Every ten days Service department  of each factory Execute as per the scheduled progress
Other handling operation Handle correctively all sorts of transactions Input Finish at 17:30 on the 1st workday of monthly balance Tracking form for monthly balance progress Each month Progress is assigned to all colleagues. Execute as per the scheduled progress
y3 3rd phase output Submit final report Output  
Summary and analysis Standardized analysis process Output Meet analytical standard:
Normal: explain.
Abnormal condition: significant: rotation re-settlement. Trivial: adjustment made in next month. 
Indexes in a report Each month Accountant Report list control
KPI target value
s�k"fn�5 P`4 Arial;mso-hansi-font-family:Arial; mso-bidi-font-family:Arial;mso-no-proof:yes'>栏位
Column AN~AW of Worksheet
就变动简要说明
Brief description of variance
正常
Normal
10
 
产量分析
Yield analysis
产量分析更新
Update of yield analysis
MCSK
数量核对无误
The quantity is verified correct
正常
Normal
11
 
 
完成时间记录
Record of completion time
 
以分钟计算
Count by minute
45mins



Continuous Improvement Plan
Issue: 缩短月结时数,提升报表质量
Shorten the hours of monthly balance, improve the quality of statements
Desired outcomes:
By the end of the session, we will have
达成月结12HRS;季结20HRS
Reached a monthly balance of 12 HRS; quarterly balance of 20 HRS
What (content) How (process) Who Document Process owner Time
一、目视化管理
I. Visual management
1. 建立共享平台
1. Establish a sharing platform
2.提升档案开立速度
2. Improve file opening speed
1. 由使用者通报月结状态,以利会计确认每一项目作业进度,实时处理落后项目
1. The users shall report the monthly balance status so that the accountant to confirm operation schedule of each item and deal with the items lagged bahind. 
2.档案限制登录时间及人数提高速度
2. Log-in time and number of people of file are limited to improve the speed
工场,厂务,采购,CSR
Workshop, factory service personnel, purchaser, CSR
月结通知表
Monthly balance notification
王XX
Wang XX
已完成
Completed
二、异常点处理
II. Outlier treatment
实时通报异常,并提改善对策,以利后续追踪
Report the exception in real time and put forward improvement measures to facilitate follow-up tracking  
工场,厂务,采购,CSR
Workshop, factory service personnel, purchaser, CSR
月结开账通知单
Monthly balance billing notification
 
王XX
Wang XX
已完成
Completed
三、缩短分析及呈报时间
III. Shorten the analysis and presentation time
1. 获利能力分析流程标准化
1. Profitability analysis process standardization
完成分析后,检查表登录状态
After analysis is completed, check the login status of statement
会计
Accountant
产品能力分析检查表
Product Analysis Checklist
成本会计
Cost accounting
已完成
Completed
2. 提升报表用户满意度-1
2. Enhance statement user satisfaction-1
整合多期间比较报表并合并于同页次
Integrate multi-period comparative statements and incorporate in the same page
会计
Accountant
王XX
Wang XX
已完成
Completed
3.再细分部分作业
3. Subdivided part of the operation
将分析作业时间再结分
Re-divide the time for analysis operation
会计
Accountant
  王XX
Wang XX
已完成
Completed
4. 提升报表用户满意度-2
4. Enhance statement user satisfaction-2
报表人性化,用户列表直接点选快速浏览
User-friendly statement, directly click the user list to achieve quick viewing
会计
Accountant
  陈XX
Chen XX
已完成
Completed
5. 新增收信作业群组
5. Add reception operations group
新增群组,缩减寄出呈报时间
Add a group to reduce the time for sending and presenting
会计
Accountant
  陈XX
Chen XX
已完成
Completed





持续改善计划(CIP)Continuous Improvement Plan
二、异常点处理:实时通报异常,并提改善对策,以利后续追踪
II. Outlier Treatment: reporting abnormity in time, and proposing improvement countermeasures for easy follow-up.
月结开账通知单Notice of Making out Bill under Monthly Balance
通知日期Date of notice
改善点Improvement point
编码(会计部填写) 开帐月份 填报单位 经办人 作业时间(hrs) 开帐项目 矫正及改善行动
填报单位 协办单位 会计课 信息部 合计 模块 T-Code 操作手册编码 原因说明 行动说明 预计完成日 实际完成日
2012-07-001 8 稽核室 沈宣麒 2.00       2.00 CO CK40N   ??? 与信息部门研究重新设定标准成本计算厂别,由现行五厂各别计算,合并为两厂计算,减少背景执行数量及次数,降低失误发生机率。 2012/10/1  
会计主管:   会计经办:  填报单位主管:  填报单位经办:
Encoding (filled in by accounting department) Month of opening an account Filled and reported by Handled by Operation time (hrs) Items with account opened Correction and improvement action
Filled and reported by Co-organizer Accounting section Information department In total Module T-Code Operating manual encoding Cause description Action description Estimated completion date Actual completion date
2012-07-001 8 Audit room Shen Xuanqi 2.00       2.00 CO CK40N   ??? Researching with information department to re-set standard cost calculation factory category, and calculation respectively by existing five factories is combined to calculation by two factories to reduce background execution quantity and times and reduce occurrence probability of error.    
Accounting supervisor:    Accounting handler:      Supervisor of filling and reporting unit:      Handler of filling and reporting unit:



持续改善计划(CIP)Continuous Improvement Plan
三、缩短分析及呈报时间
III. Shortening Time of Analysis and Submission
1.获利能力分析流程标准化
1. Standardization of Analysis Process of Profitability
0-05产品毛利分析检查表Analysis and Check Sheet of Gross Profits of 0-05 Products
列示各个检查步骤Listing each check step
月结时间缩短,报表分析时间反而可由90分钟增加为110分钟
Shortening of monthly balance time, on the contrary, statement analysis time can be increased to 110 minutes from 90 minutes
项次
Item No.
检查事项
Item to be checked
    请勾选 Please check
K厂
K Factory
1 销售量
Sales volume
本月
Current month
 
若有【手动】调整销货收入,【销售量】检查
If adjust the sales revenue manually, check the [Sales volume].
     
2 损益表Statement of profit and loss 本月
累计
Month to date
更新产品别-分析底稿
Update product class-analysis draft
ZCOPA15-1SR
Y_DEV_06000017
   
3 销售量
Sales volume
本月
Current month
【销售量】检查-无销量
[Sales volume] check- no sales volume
工作表C栏位
Column C of Worksheet
无标注为【红色】者
With the label of [red]
正常
Normal
4 毛利变动:4~9项次为达分析标准,显示为浅绿色者(BH栏)Variation of gross profit: items 4~9 meet analytical standard, showed as light green (BH cloumn) 本上月
Last month
变动分析-销售量
Variation analysis-sales volume
工作表BL栏位
Column BL of Worksheet
有重大差异者,已请业务部门
If find any significant variance, submit to operating department
正常
Normal
5 变动分析-@售价
Variation analysis-@ selling price
工作表BM栏位
Column BM of Worksheet
有重大差异者,已请业务部门
If find any significant variance, submit to operating department
正常
Normal
6 变动分析-@成本
Variation analysis-@ cost
工作表BN/BQ~BT栏位
Column BN/BQ~BT of Worksheet
有重大差异者,辨认成本差异原因(产品成本、盘盈损或产能不足
If find any significant variance, identify the causes of cost variance (product cost, profit and loss of inventory or insufficient capacity
正常
Normal
中间省略 Omitted
8   本去月
Last month
价、量差异分析金额检视
Amount review on analysis of price and quantity variances
工作表AG~AV栏位
Column AG~AV of Worksheet
就变动简要说明
Brief description of variance
正常
Normal
9 本去年
Last year
价、量差异分析金额检视
Amount review on analysis of price and quantity variances
工作表AN~AW栏位
Column AN~AW of Worksheet
就变动简要说明
Brief description of variance
正常
Normal
10   产量分析
Yield analysis
产量分析更新
Update of yield analysis
MCSK 数量核对无误
The quantity is verified correct
正常
Normal
11     完成时间记录
Record of completion time
  以分钟计算
Count by minute
45mins



持续改善计划(CIP)Continuous Improvement Plan
2.提升报表用户满意度:整合多期间比较报表并合并与同页次
2. Enhancing user satisfaction for statement: integrating comparative statements among multi-period and combining to same page
主要报表用户满意度调查Customer satisfaction survey for main statements
利润中心Profit center 营收Revenue 营业成本Operating cost
营业毛利Operating margin 营业费用Operating expenses
营业利益Operating profit 变动原因Cause of change
 

6 Project Summary:


Project Description
项目开始
Project initiation
项目目标
Project goal
项目内容
Project content
各事业部BU Head能更早得知当月实际获利情形,俾利各事业部KPI检讨,拟定未来经营方针
Each Business Unit Head can earlier understand actual profit condition of the same month so as to KPI of each Business Unit review to draw up future management policies
缩短SAP各模块日常作业及决算时间月报:
Monthly reporting for shortening time for daily operation and final settlement of each module of SAP
改善前23.94小时
→目标12小时
23.94 hours before improvement
→ goal of 12 hours
季报:
Quarterly reporting:
改善前29.13小时
→目标20小时
29.13 hours before improvement
→ goal of 20 hours
运用LSS Define课程工具,展开流程(小y)选出对项目指针流程贡献度最大者
Expanding process (little y) with LSS Define course tool to select the one making greatest contribution to project pointer process
y11付款作业
y11 payment operation
y12收款作业
y12 collection operation
y21应计成本过账作业
y21 accrued cost posting operation
y22库存作业
y22 inventory operation


改善成效Improvement result
改善前Before improvement  改善后After improvement
平均:月结Average: monthly balance  目标:月结Goal: monthly balance
平均:季报Average: quarterly reporting 目标:季报Goal: quarterly reporting




Financial benefits:
类别
Category
项目
Item
计算式
Calculation formula
硬性效益
Hard benefit
各单位因错帐所节省的作业时间成本及相关费用
Operation time cost and relevant expenses saved by each unit due to errors of account
节省之作业小时数132hrs
Saved 132hrs for operation
*员工平均时薪230元*10人=303,600元
* Average hourly earnings of staff 230 * 10 persons = 303,600 yuan
餐费1000*12=12,000
Meal fees 1000 * 12 = 12,000
潜在效益
Potential benefit
本项目执行除了节省月结时间,因流程重整,日常例行工作时间可执行更多有效益的工作
Except that project execution can save time for monthly balance, because of process reorganization, during daily routine work time, more profitable work can be executed
编制集团合并报表
Preparing group consolidation statement
加强管理报表及经营分析
Strengthening management statement and operation analysis
提出简化流程改善案
Proposing simplified process improvement schemes
持续改善计划
Continual improvement plan
软性效益
Soft benefit
会计部减少加班时数
Accounting department reduces hours for overtime work
提升数据可信任度报表质量
Enhancing quality of statement concerning data trustworthiness
强化风险管理机制,提供经营阶层更快速完整的获利分析、经营绩效、预算控管信息
Strengthening risk management mechanism, providing more fast and complete profit analysis, business performance and budget control and management information at business level
提升客户满意度
Enhancing customer satisfaction